Pwll Du Cave Management Group

The meeting commenced at 2045 hours with the following in attendance.
Name Representing
Boyd Potts (Secretary) Orpheus C.C.
Ben Lovatt (Conservation Officer) Morgannwg C.C.
Sue Mabbett (Access Officer) South Wales C.C.
Ali Garman (Survey Officer) Draenan Diggers.
Rhian Hicks (Biological Recorder) -
Andy Farrant (Geological Recorder) -
Martin Laverty Grwp Ogofeydd Garimpeiros.
Jonathan Cooper Oxford University C.C.
Ian Wilton-Jones Brynmawr C.C.
John Cooper Chelsea S.S.
Elsie Little Cambrian C.C. representative.
Tim Long (Trustee) -
Chris Seal (Observer) Chelsea S.S.
Peter Hobson (Observer) New Zealand S.S.

The Chairman

The Chairman thanked those who organised the Buffet and declared the meeting open.

Apologies

Ursula Collie, Spencer Drew (Treasurer), Chris Densham (Trustee), Charles Bailey (Trustee), Dom Sealy (Wessex), Paul Stacey (Croydon).

Minutes of the meeting 25th November 2001: (Previously circulated).

3(a) Item 6. This was corrected and signed. It was then agreed unanimously: "That the minutes be accepted as a true record."

3(b) Matters arising. Item 7(b). Balcony Pitch Ladder. Still ongoing.

Officers Reports

4(a) Secretary:

i. Letter sent to Croydon CC about representation but until this meetings apology no reply had been received.

ii. Noted that Pwll Du Conservation Ltd are kept informed of the Group's activities. E.Mail from PJ read out. This referred to land trespass by friends and families of cavers. Request that we take action on this. Need to pass on the information that only insured cavers should be on the land and accessing the cave entrance.

4(b) Treasurer:

Not present. Accounts circulated at the meeting. Proposed JC and Seconded BL; 'That the accounts be accepted.' All agreed. Noted that the Admin. expenses covered more than twelve months.

4(c) Permit Secretary:

Trip record for November 2001 to May 2002 was circulated. Noted that there was a great variation in the areas visited. Handling requests by E.Mail, for cave visits, seems to be working well.

4(d) Conservation Officer:

Just returned from abroad and therefore no report was presented. Item 4(d)i. from the last minutes still applies. Comments to BL by the end of October. TL and ML requested copies of any new draft.

4(e) Survey Secretary:

Wessex extension survey file. AG has been informed by Wessex that this can be used. JS was informed but no response was received. Other new data received totalled 0.65km.

4(f) Biological Recorder:

Thanks were given to those who had forwarded data and especially to Peter Smith. Request made for more information or records.

4(g) Geological Recorder:

i. Request for two students to do some research in the cave, mainly in the entrance series and the Megadrive areas. There were no objections to this. BL offered to help if required.

ii. There has been discussion with John Gunn about a 'Cave and Karst Science' special publication. The meeting discussed this and agreed there seemed to be enough information to go ahead. Dye tracing to be included; some new work is planned by Lou. Any information held by others would be welcome. RH and Andy to include cave fish data. Suggested that JS be invited to contribute. The aim is to publish this within the next few years.

Progress on Collation of Policy Documents.

There is a need for updated versions of these. They also need to be passed to ML to go on the Website.

Constitutional amendments

This is still ongoing. To be dealt with by BP.

Any Other Business

7(a) Website.

ML commented that the Website needed updating. RH stated that she had not been able to update recently. She agreed to pass control to ML who was agreeable to running the site.

It was then left to RH and ML to liaise and bring any relevant issues to the next meeting.

7(b) G5 Surveyors.

AF raised discussion on this issue. It was stated that we have no interest in taking over their data or copyright. Suggested we might write stating these facts.

Agreed that the Group try and frame a letter which can be discussed at the next meeting.

7(c) John Cooper. Chris Seal is taking over as Chelsea representative on the Group and thanks were given to JC for all his help in trying to steer the Group in a very positive way over the last few years.

Date of Next Meeting

It was decided to try and hold the meeting again at the Lamb and Fox. *** Suggested date of 16th November 2002 at 8pm. Try to arrange food for those who require it.

The meeting closed at 2150 hours.

B. Potts. Hon. Secretary.

NOTE: New Website address... www.pdcmg.plus.com/index.htm